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• Department: International Business Times
• Location: Remote (with potential for on-site work in New York)
• Employment Type: Contract
• Start Date: Immediate

About the Role

IBT Media is seeking a proactive and detail-oriented Virtual Office Manager to support its global operations. This is a remote administrative role with the option to transition into a hybrid setup in New York. You’ll be the go-to person for executive scheduling, vendor coordination, and office operations, playing a key role in keeping the business running smoothly.

Key Responsibilities

• Manage executive calendars and coordinate meetings across time zones (Google Calendar)
• Support the Finance Director with data collection and reporting
• Post and manage job listings across internal and external platforms
• Serve as the primary liaison with building management and vendors
• Oversee office maintenance, repairs, and improvements
• Negotiate and manage vendor contracts and office budgets
• Troubleshoot utility and service issues (e.g., Verizon, Con Edison)
• Perform general administrative and receptionist duties remotely

Qualifications

• Experience coordinating high-level meetings and calendars
• Excellent written and verbal communication
• Strong organizational and multitasking skills
• High level of discretion and decision-making ability
• Proficiency in Google Workspace, Excel, and digital tools
• Self-starter with a flexible, team-oriented mindset

Apply Here: IBT Media Careers – Virtual Office Manager

About IBT Media

IBT Media is a global digital news organization reaching over 30 million monthly readers. Through its flagship brand, International Business Times, the company delivers timely news, analysis, and insights across business, tech, and global affairs. IBT is committed to innovation and engaging a new generation of readers.

This is a great opportunity for someone who thrives in a fast-paced, digital-first environment and wants to grow within a global media company.